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Exhibitors Guide

Exhibition times:

Set-up times:

Tuesday 15:00-18:00
Wednesday 07:30-10:00

Exhibition opening times:

Wednesday   10:00 - 18:00
Thursday 10:00 - 13:00

Breakdown times:

Thursday       13:00 - 16:00


Location:

The exhibition will be held in the foyer area of the Chemistry Building at the University of Bristol.  There are two entrances to the building; however, we recommend exhibitors use the Cantocks Close Entrance for unloading/loading. 


Package:
  • 1 table and 2 chairs (please note table cloths are not provided)
  • 1 x electrical socket
  • 1 x complimentary conference registration with full access to the exhibition and all sessions.
  • 1 x lunch and refreshments for one exhibitor representative for the duration of the exhibition
  • Company logo and link on the conference website
  • A4 insert into the delegate packs
  • Complementary Wireless internet

Deliveries:

Exhibitors can send their material in advance of the event. Please ensure all material is labelled as follows:

NuFor Exhibition - 10-11 July 2019
David Smith Building
University of Bristol
73 St. Michael's Hill
Bristol BS2 8BH


Parking:

Day parking is limited on campus; however, it may be possible to secure some parking spaces for exhibitors. If you require a parking space, please email claire.garland@iop.org confirming your vehicle model and registration number as soon as possible. The closest NCP is on Trenchard Street. 


Insurance:

While we take every precaution to protect your property during the event, the Institute of Physics, AWE and University of Bristol are not responsible for any loss or damage and we recommend that you affect adequate insurance.

You are also responsible for insuring against any legal liability incurred in respect of injury or damage to third parties and to property belonging to third parties. In addition to this you should protect your expenditure against abandonment and cancellation or curtailment of the event due to reasons beyond our control.


Risk Assessment:

We take our responsibilities as laid out in accordance with the Health and Safety at Work Act 1974, very seriously and it is vital that exhibitors and their contractors do likewise. By issuing this statement in advance, the organisers deem that all exhibiting companies are aware of the health and safety policies and will comply with their obligations.

The Management of Health and Safety Regulations 1992 recommends that a competent person is nominated to oversee all health and safety issues and that all employees co-operate with other personnel while sharing a work site. The nominated person will be responsible for providing the proper information and instruction, training, guarding and supervision of all parties concerned throughout the show. Failure to comply with all of the health and safety legislation can cause injury/fatality, and prosecution of an employee/employer/contractor by the Health & Safety Executive.

All exhibitors are requested to produce a risk assessment for their stand, to be available onsite, if requested by the organisers.


Payment: 

The organiser reserves the right to refuse admission to any exhibitor who has failed to pay their stand rental prior to the event. If you request additional chargeable items on the booking form, an invoice will be sent to you and our payment terms are 30 days.


Audio-visual Services:

If you use compact discs, tapes, records, etc (sound recordings) during the exhibition you will need to complete a GLD 08a form to obtain PPL licence – see www.ppluk.com.

Key dates

Abstract submission deadline {extension}:

24 May 2019

Early registration deadline {extension}:

7 June 2019

Registration deadline:

28 June 2019

Poster submission deadline:

28 June 2019